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ActionNote

Privacy Policy

Last updated: July 14, 2026

ActionNote (“ActionNote,” “we,” “us”) turns your voice notes into organized summaries, tasks, and searchable notes. This policy explains what we collect, how it’s used, and the choices you have. We built ActionNote to keep your content on your own device and in your own iCloud — not on our servers.

Information we collect

• Account information. When you create an account or sign in with Google or Apple, we receive your name, email address, and (for Google) profile photo through Firebase Authentication.
• Your notes and recordings. Audio you record or import, along with the transcripts, summaries, tasks, and other content generated from it.
• Usage & device data. Basic app analytics and diagnostics (app opens, feature usage, crash information, device model, OS version) via Google Firebase and our paywall provider, Superwall.
• Purchase data. Subscription status is managed by Apple. We learn whether you have an active subscription; we never receive your payment card details.

Where your notes live

Your notes are stored on your device and, if you enable iCloud, backed up to your personal iCloud account. We do not store your notes on our own servers.

How your recordings are processed

To transcribe and organize your notes, ActionNote uses on-device speech recognition (Apple’s Speech framework) and Google’s Gemini AI models, which we access through secure Supabase Edge Functions. When you record a note or ask a question in “Ask Your Notes,” the relevant audio and/or note text is sent to Google’s Gemini API solely to generate your transcript, summary, tasks, and answers. This content is processed to provide the feature and is not used by us to build advertising profiles or sold to third parties.

How we use information

• Provide and improve ActionNote’s features.
• Authenticate you and keep your account secure.
• Transcribe, summarize, and organize your notes.
• Understand aggregate usage to improve reliability and the product.
• Manage subscriptions and show relevant upgrade options.

Third-party services

We rely on a small number of trusted providers, each with its own privacy policy:

• Google Firebase — authentication and analytics.
• Google Gemini API (via Supabase) — transcription and AI organization.
• Apple iCloud & App Store — backup and subscriptions.
• Superwall — paywall presentation and analytics.

We do not sell your personal information.

Data retention and deletion

Your notes remain available until you delete them. Archived notes may be auto-deleted based on the retention period you choose in Settings. You can delete your account at any time from Settings → Delete account, which removes your notes from this device and your iCloud and deletes your ActionNote authentication account.

Children

ActionNote is not directed to children under 13 (or the minimum age required in your country), and we do not knowingly collect their personal information.

Changes to this policy

We may update this policy from time to time. Material changes are reflected by updating the “Last updated” date above.

Contact us

Questions about your privacy? Email khaled@khaledelshimy.com.